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E-MAIL LIST/ADMINISTRATION
Mail Robots (What is a Mail Robot?)
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The only purpose of a Mail Robot is to
setup automatic replies
Setup Overview:
1.
Create a Mail Robot account (i.e. test123@yourdomain.com)
2.
Assign a subject and body message for Auto Respond
3.
Mail Robots can also forward the automatic response to another
e-mail account or address
Net effect:
test123@yourdomain.com (Mail Robot)
will automatically respond to the sender with your pre-set
message and, if specified, can forward the same message to
another e-mail for notification purposes.
What is the
difference between a Mail Robot and an Auto Responder?
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Creating Mail Robots
1. Click
on New Mail Robot under Quick Links
2. Fill in these fields:
o
Mail Robot Name:
Select the e-mail account to add the Robot
o
Send Copy to:
Enter an e-mail account or e-mail address (optional)
(A Mail Robot account can hold only one e-mail.)
o
Subject:
Enter the title of the automatic response
Enter the message that the Robot will use to reply
3. Click Add
Modifying/Deleting Mail Robots
At the Main Menu click on Mail Robots
Delete Account: Select Alias and click
on the Delete button
Modifying Accounts: Click on the Modify
button
Modifying Mail Robots
o
Send Copy to:
Enter an e-mail account or e-mail address (optional)
(A Mail Robot account can hold only one e-mail.)
o
Subject:
Enter the title of the automatic response
Enter the message that the Robot will use to reply
o
Click the Add button
To exit, go to the Main Menu and click Log Out
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What Is A Mail Robot?
A mail robot is a way for you to send an automatic response to
people who send email to a particular address on your domain. You
cannot have a mail robot with the same name as any other mail feature
on your domain. To set this up, click on 'New Mail Robot' under 'Quick
Links.' The mail robot name is the email address that will generate the
automatic response. You can specify an address that you want the
original message forwarded to in the 'Send Copy To' field. Enter a
topic for the message in the 'Subject' field and the automatic response
in the text field. Click 'Add' to save the changes.
What is an Auto
Responder?
An Auto Responder (Vacation) is simply a way for an e-mail account
to automatically reply e-mails with a preformatted message that you
set. For example, when you are out on vacation and people send you
e-mail, you can let them know that you are not there. The system will
receive the e-mail and answer with the message that you are out.
What is the difference between a Mail
Robot and an Auto Responder?
A Mail Robot does not count as an additional Mail Account.
You cannot check e-mail sent to a Mail Robot, nor can you set it up on
an e-mail client (such as Outlook). The only purpose of a Mail Robot is
to setup automatic replies and can do nothing more.
An Auto Responder (Vacation) is simply a feature that applies
to real mail Mail Accounts. Therefore, you
can check e-mail sent to to the account and
it can be set up with e-mail clients like Outlook as well.
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